Groups are managed via the PhotoCircle Admin Console. You can navigate from PhotoCircle for Web to the Admin Console by clicking on Settings (upper right corner) → Users → Open Admin Console.

What are Groups?

Groups is a PhotoCircle premium plan feature designed to streamline organization and content distribution. Groups serve two purposes:

1. Circle Organization: Groups are like folders for Circles. Each Circle belongs to a Group and you can leverage them to more easily find and manage content.
2. User Management: For all premium plans (except Professionals & Consultants), Groups are also used to manage which Circles employees have access to by default.

Only Admin users can create new Groups.

Group Hierarchy

Your workspace's users and Circles are organized into a Group Hierarchy. At the top of the hierarchy is the root group (PHR Homes in the example below). You can create child groups under any group, nesting them multiple levels deep as needed.

Each user (and each Circle) is placed into a single group. That user is scoped to that group and any child groups underneath the assigned groups. The user can see and join any circle located within their group or any child group. The user cannot see into any group above their group nor inside any sibling groups.

For example, let’s say your workspace has the following Group Hierarchy:

If a user is located in Central, then she can view all Circles within Central, Chicago, and Omaha. She cannot view any circles located in PHR Homes (the Workspace Root Group), nor can she see anything in North East, South East, or their child groups.

If another user is located in Chicago, he can only view circles in Chicago. He cannot view Omaha or any other Group.

Secondary Groups (Enterprise Subscriptions Only)

Some more complex organizational structures (e.g. certain employees work on projects in disparate geographies) may require users to have default access to Circles in multiple Groups in separate areas of your hierarchy. To streamline these workflows, users can also belong to one or more secondary Groups.

Adding a Secondary Group to a user's account will provide them access to all Circles in that Group and any child groups under it. A few things to note regarding secondary groups:

• As root group users have access to all Circles in the Workspace by default, a secondary group cannot be added to their account.
• Child groups that the user already has access to due to inclusion in a higher level group (whether primary or secondary) cannot be added as a Secondary Group.